General Information Note

Conference Venue and Location 

The ADEA 2025 Triennale, is hosted by the Government of Ghana, represented by the Ministry of Education. It will be a hybrid event with both in person and virtual participation from 29 – 31, October 2025 at the Labadi Beach Hotel Accra, Ghana. The address of Labadi Beach hotel is:

No. 1 La Bypass, Accra, Greater Accra Region, Ghana
Number: +233 320 772 501
Email: reservations@labadibeachhotel.gh.com

Conference Website

Please visit https://triennale.adeanet.org/ for all information about the event – before, during and after – to ensure you are updated with the latest news/information.

Airport Pick-up and Drop off

Labadi Beach Hotel stayers:

Transport facilities free of charge (transfers to and from airport) will be provided to participants who have booked their stay at the Labadi Beach Hotel. Participants who will be staying at the Labadi beach are encouraged to ensure the right flight details are shared with the hotel for seamless transportation.

VIP transfers, including Ministers from participating countries will be managed by the Ministry of Education Ghana.

All other participants:

All participants who will be staying in any of the hotels listed on the Triennale website are asked to discuss with the service providers and make their own arrangements for airport transfer to/from their hotel of choice. Paid taxi service is also available at the airport. Paid airport shuttles to and from the airport can also be arranged directly with the respective hotels.

Arrival Information Desk

A special arrival information desk will be available at the reception of Labadi Beach Hotel to welcome and assist participants of the ADEA 2025 Triennale.

Participants

This High-level Event will convene a wide range of actors upon invitation including, Heads of State or Government and high-level dignitaries, Ministers, representatives of countries and other partners, parliamentarians, civil society, educators, education advocates, young people, academia and the private sector.

Arrangement for High-level dignitaries (including security arrangement):

The Ministry of Education Ghana will provide transport and security cover for high-level dignitaries; this includes Ministers and heads of government delegation. ADEA and the Ministry of Education will provide information on the extent of this cover once they confirm their participation.

Transportation

All participants living in the other listed hotels will be shuttled to and from the conference venue daily. Shuttles will be available every day to transport participants to the venue and back to the respective hotels after each day. Evening busses will leave the venue at the end of each day. The pickup point is situated in the parking lot of the hotels.

Information Desk

An information desk for the Triennale will be mounted just before the main entrance of the event. This will serve as the go-to-place for all enquiries regarding the event and any other logistical information.

Entering the Venue

All participants must enter from the main entrance of the hotel. All participants are required to enter with their badges. Signages and directional pull-ups will be posted to ensure that all participants find the appropriate rooms. Ushers in branded Triennale T-shirts will be walking around should you have any questions or need any assistance.

Physical Accessibility and Mobility

Persons with disabilities may be accompanied at all times by an usher, as long as they make a request. They will be automatically granted priority access upon arrival to the entrance. They will also be given a map of the venue which will indicate accessible doors, elevators, and restrooms.

Participation, Registration and Badges

Participation in the Triennale is free, but registration is required. All participants will need a badge to enter the premises of the venue for the entire duration of the event. All participants are required to pick up their badges at the designated places at the venue. Please keep an eye on the Triennale website for information update on badges. Or contact the help desk at the event venue for more on this.

Kindly note that badges will be valid during the entire period of the event and automatically gives access to all side-events, exhibitions, etc. For security reasons, the badges will be issued ONCE – so it is important that you do not lose your badge or forget it.

Funded Partners/Participants

Please note that participants previously contacted and approved by ADEA and the Ministry of Education are eligible to receive funding for their participation. All funded participants will receive emails with information on their eligibility. Alternatively, they may contact the registration desk for support and assistance. For any issues regarding flight scheduling (i.e. booking, connection, cancelling, etc.), please contact Aloise Prosper Faye on p.faye@afdb.org.

Lunch and Coffee Break

Lunch and coffee breaks will be provided during the event. Only participants staying at the Labadi beach hotel will be entitled to breakfast (per the hotel’s times). Vegetarian and gluten free options will be available.

Event QR Code and Program Agenda

A special QR code will be available for the duration of the event. It will contain soft copies of the program, agenda and all other materials for each of the breakout sessions, side-events. All participants are encouraged to scan this QR code to be able to access this information as there will be limited printout of the hardcopies of the program or agenda.

Partner Meetings and Side-Events

The first day of the event will be dedicated to partner meetings (meetings curated by partners themselves) and side-events. Whereas four rooms are dedicated for side events, any partner in need of any room for its meeting will need to make a special arrangement with the hotel. Partners who would like to organize side-events must fill and submit the side-event proposal form by September 15, 2025.

All enquiries specifically on the side events must be sent to adea@afdb.org as allocation of the rooms will be on first come, first served basis. Side events are limited to 2 hours. Please note that his time allocation may change as we update the event program. For further information, please visit https://triennale.adeanet.org for details of the partner meetings and side events.

Bilateral Meetings, Interpretation and Others

There will be many smaller rooms available for bilateral and trilateral meetings for interested participants. Participants wishing to reserve one of these rooms should contact the Labadi Beach Hotel. Please note that rooms will be allocated on a first-come, first-served basis, with specific time limits and subject to availability.

  • Interpretation: Simultaneous interpretation (English/French/Portuguese) will be available throughout the meeting.
  • Wi-Fi: Wi-Fi access will be available in the meeting rooms.
  • Seating: With the exception of speakers for each session, and key guests, seating in the conference rooms will be on a first come, first served basis.

VIP Lounge/Holding Room

A space dedicated for high-level dignitaries will be set up and communicated accordingly. Access to this lounge is limited to high-level dignitaries (Heads of State, Heads of Government and Ministers of Education, Government delegation). Two staff of the VIP entourage may access the lounge as well.

Special badges for access will be provided to them. Please reach out to any of the ushers for any assistance.

Media Accreditation

Requests for media accreditation (journalists, bloggers, and photographers) should be made at: adea@afdb.org by 17.00H GMT on October 24, 2025. For media related questions, including interviews, accreditation, and coverage, kindly contact Chinedu Anarado at c.anarado@afdb.org

Visa Information 

Visitors to Ghana require a visa except for countries that have signed special agreements with Ghana. Furthermore, to enter Ghana, a valid passport is mandatory. Passports must be valid for at least six months from the date of entry into Ghana and must have at least six blank pages. A national identity card is sufficient for ECOWAS nationals.

The Ministry of Education, Ghana is interested in facilitating the visas on behalf of participants facing challenges. Where there are embassies, participants are encouraged to apply through the embassies, which is a standard practice.

Health Information

Before traveling to Ghana, please ensure you have an international vaccination card, and your vaccines are up to date. This includes yellow fever vaccination card, especially for nationals of African countries. Please make an appointment with your primary care physician at least one week before your trip to obtain the necessary information on travel-related vaccines, health, and traveler safety. This is particularly important if you are taking long-term medication.

Presently, the Ghana Health Service has announced that Ghana has recently recorded 27 new Mpox cases. As Mpox is mainly transmitted through close contact with an infected person, so the public has been advised to remain alert, practice good hygiene, and seek immediate medical attention if they experience any of the symptoms (which include fever, headache, muscle pain, swollen lymph nodes, and skin rashes).

Additional information 

  • Currency: the currency is Ghana cedis (GHS).
  • Banking/Credit cards: Most hotels, restaurants and shops accept major credit cards and traveler’s cheques.
  • Exchange rate: The indicative exchange rate for the cedi to the dollar currently stands at GHC 1 = $11.9 – and may be subject to fluctuations. Participants are advised to crosscheck the rates by the Bank of Ghana ‘s daily interbank FX rates: https://www.bog.gov.gh/treasury-and-the-markets/daily-interbank-fx-rates/
  • Weather condition: The average temperatures in Ghana during this time are between 23° and 30°C.
  • Plug type: Ghana operates on plug type J which is the plug which has three round pins.
  • Time zone: The time zone is GMT/UTC +00.
  • Telecommunications: The telephone country code is +233.
  • Portable: water is supplied through pipe network.

Places to visit in Accra

Some places to close to the venue that participants can visit include the following: